Terms & Conditions

CA / Audit Firm Registration — DBMS Online

Preamble:
DBMS Online, a unit of DPKHRC Trust, is an online cloud-based accounting software platform that facilitates accounting and auditing services for various firms, institutions, companies, and organizations. Audit Firms must successfully register on this website to collaborate with DBMS Online and audit the accounting data of our clients. The terms and conditions outlined below will apply to the registration process and collaboration. Please read and accept them carefully.

1 Eligibility

1.1. The applicant must be a registered Chartered Accountant firm/CA with a valid registration with the Institute of Chartered Accountants of India (ICAI).
1.2. The applicant must be authorized to provide auditing services in accordance with applicable laws and regulations in India.
1.3. The applicant must provide accurate, complete, and truthful information during the registration process, including the name of the firm/CA, ICAI registration number, contact details, and other required documents.

2 Registration Process

2.1. Applications for registration will only be submitted online through the official DBMS Online website (www.dbmsonline.in).
2.2. The applicant must provide/upload all requested information and documents (e.g., ICAI registration certificate, GSTIN, PAN card, etc.) in the registration form.
2.3. DBMS Online will review the application and may, at its sole discretion, accept or reject the online registration form.
2.4. Approved applicants will be notified via email, and a formal agreement will be signed with them.

3 Responsibilities of the Audit Firm / CA

3.1. The registered Audit Firm/CA will audit the accounting data of clients provided through the DBMS Online web portal in accordance with Indian Accounting Standards (ICAI), Auditing Standards (SA), and applicable laws.
3.2. The Audit Firm will complete the audit process within the agreed timeline and provide the audit report directly to the client through the DBMS Online web portal.
3.3. The Audit Firm will maintain the confidentiality of client data and will not share it with any third party, except as required by law.

4 Responsibilities of DBMS Online

4.1. DBMS Online will provide the Audit Firm with clients' accounting data in a secure and organized manner through the platform.
4.2. DBMS Online will pay the agreed service fee to the Audit Firm as per the agreed terms.
4.3. DBMS Online will ensure that its platform complies with data security standards (e.g., data encryption, secure login, etc.).

5 Service Fees

5.1. The Audit Firm will receive a service fee for each client's audit, as specified in the agreement.
5.2. The service fee amount will be determined based on the client's business size, audit complexity, and other factors.
5.3. Payment will be transferred to the Audit Firm/CA's bank account within 7 days of receiving the audit report.

6 Confidentiality and Data Security

6.1. Both the Audit Firm/CA and DBMS Online agree to maintain the confidentiality of clients' data and all information related to this collaboration.
6.2. The Audit Firm/CA will use client data solely for audit purposes.
6.3. DBMS Online will implement appropriate technical and administrative measures to ensure data security on its platform.
6.4. Confidentiality obligations will remain in effect even after the termination of the collaboration/agreement.

7 Agreement and Termination

7.1. Upon approval of registration, a formal agreement will be signed between the Audit Firm and DBMS Online, detailing the terms of collaboration.
7.2. Either DBMS Online or the Audit Firm may terminate the collaboration by providing 15 days' written notice.
7.3. If the Audit Firm breaches these terms and conditions or the agreement, DBMS Online may cancel the registration with immediate effect.

8 Indemnity

8.1. The Audit Firm will indemnify DBMS Online against any losses, claims, or liabilities arising due to the Audit Firm's negligence or erroneous audit processes.
8.2. DBMS Online will indemnify the Audit Firm against any losses arising due to incorrect or incomplete data provided by DBMS Online.

9 Dispute Resolution

9.1. Any disputes arising from these terms and conditions will first be attempted to be resolved through mutual negotiation.
9.2. If the dispute is not resolved within 30 days, it will be referred to mediation or litigation in a competent court under the local jurisdiction.

10 Amendments

10.1. DBMS Online may amend these terms and conditions at any time. The amended terms will be updated on the website.
10.2. Continued use of the platform after the amended terms are effective will be deemed as acceptance by the Audit Firm.

11 Legal Compliance

11.1. The Audit Firm and DBMS Online will fulfill their obligations under this collaboration in accordance with applicable laws and regulations of the Government of India.
11.2. The Audit Firm will ensure that its ICAI registration and other legal compliances remain valid and updated at all times.

12 Contact Information

12.1. For any queries related to registration or collaboration, the Audit Firm/CA may contact DBMS Online at the details below.

📧 Email: dbmsonline2024@gmail.com 📞 Phone: +91 9472351693

Acceptance:
By submitting the registration form on the DBMS Online website, you confirm that you have read, understood, and accepted the above terms and conditions. If you do not agree with these terms, please do not proceed with the registration process.

Last Updated: July 10, 2025

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Terms & Conditions